---
title: "Professional Apology Email"
description: "Write sincere apology emails that take responsibility and rebuild trust after mistakes or mishaps"
slug: "business/email/apology-email-writer"
tags: ["email", "apology", "professional", "business communication", "customer service", "workplace"]
author: "AgentDock Team"
agentdockUrl: "https://agentdock.ai/prompt-library/business/email/apology-email-writer"
chatgptDemoUrl: "https://chatgpt.com/share/6967d0c7-eab0-8004-966c-f25291a35856"
claudeDemoUrl: "https://claude.ai/public/artifacts/19204284-ece0-4a6f-ae00-250962060d19"
perplexityDemoUrl: "https://www.perplexity.ai/search/title-professional-apology-ema-zqMhifW9RD6g1GdqQf3UxQ#0"
qwenDemoUrl: "https://chat.qwen.ai/s/t_b9f4635b-cd56-4f80-b6d5-0fd41a51849a?fev=0.1.32"
---

# Professional Apology Email

I need to write a professional apology email that takes genuine responsibility without making excuses or over-apologizing.

I am apologizing for [APOLOGY_REASON:select:missing a deadline,a mistake or error I made,a delayed response,a misunderstanding or miscommunication,forgetting a commitment,a scheduling conflict or no-show,poor service or a product issue,an inappropriate comment or action,losing or damaging something,being late].

Here is what specifically happened: [WHAT_HAPPENED]

The person I am apologizing to is [RECIPIENT_NAME] and my relationship with them is [RELATIONSHIP:select:my manager or boss,a colleague or coworker,a client or customer,a vendor or partner,a direct report,a friend or personal contact].

This is how my actions or mistake affected them: [IMPACT_ON_THEM]

To make this right, I plan to: [REMEDIATION]

The severity of this situation is [SEVERITY:select:minor - inconvenience but easily fixed,moderate - caused real problems but recoverable,serious - significant impact that needs careful handling].

Write a complete apology email including a subject line. The email should acknowledge what happened, take clear responsibility without making excuses, express genuine regret, explain how I will fix or prevent this going forward, and close appropriately. Keep the tone [TONE:select:sincere and professional,humble and earnest,direct and solution-focused,warm but accountable] and the length proportional to the severity of the issue.

