---
title: "Rental Property Analysis Spreadsheet"
description: "Generate a comprehensive rental property analysis spreadsheet with income projections, expense breakdowns, mortgage calculations, and key investment metrics like NOI, cap rate, and cash-on-cash return."
slug: "real-estate/rental-property-analysis-spreadsheet"
tags: ["rental property analysis", "investment spreadsheet", "cash flow analysis", "real estate investing", "property evaluation"]
author: "AgentDock Team"
agentdockUrl: "https://agentdock.ai/prompt-library/real-estate/rental-property-analysis-spreadsheet"
chatgptDemoUrl: "https://chatgpt.com/share/69a7eb75-cd84-800a-be97-c12e89cd13b7"
claudeDemoUrl: "https://claude.ai/share/dc576a5e-889c-422c-9c6a-daf26cd9f3ca"
perplexityDemoUrl: "https://www.perplexity.ai/search/rental-property-analysis-sprea-_AwPY2PKTsSw_TMPgpGXRA"
qwenDemoUrl: "https://chat.qwen.ai/s/t_d827d362-4b55-44d7-aa75-92950c60ea86?fev=0.2.9"
---

# Rental Property Analysis Spreadsheet

I am evaluating a rental property and need a comprehensive analysis spreadsheet that covers every financial dimension of the deal. The property is located at [PROPERTY_ADDRESS] and the property type is [PROPERTY_TYPE:select:single-family home,duplex,triplex,fourplex,small apartment building (5-20 units),condo or townhouse,mixed-use]. The purchase price is [PURCHASE_PRICE:number:10000-10000000] dollars with a down payment of [DOWN_PAYMENT_PERCENT:select:3.5%,5%,10%,15%,20%,25%,30%,100% (all cash)] of the purchase price. Estimated closing costs are [CLOSING_COSTS?] dollars or estimate at 3 to 4 percent if unknown.

For the income section, the expected monthly rent is [MONTHLY_RENT:number:200-50000] dollars across all units. Additional monthly income from sources like parking, laundry, storage, or pet fees totals [OTHER_MONTHLY_INCOME?] dollars. Apply a vacancy rate of [VACANCY_RATE:select:3%,5%,7%,10%,12%] and a credit loss allowance of [CREDIT_LOSS:select:1%,2%,3%] to calculate effective gross income on both a monthly and annual basis.

For operating expenses, list each item on its own line with monthly and annual columns. Property taxes are [ANNUAL_PROPERTY_TAX:number:500-50000] dollars per year. Insurance costs [ANNUAL_INSURANCE:number:300-15000] dollars per year. Budget [MAINTENANCE_PERCENT:select:5%,8%,10%,12%,15%] of gross rent for repairs and maintenance. Property management fees are [MANAGEMENT_FEE:select:0% (self-managed),6%,8%,10%,12%] of collected rent. HOA or condo fees are [HOA_MONTHLY?] dollars per month. Utilities paid by the landlord total [LANDLORD_UTILITIES?] dollars per month. Other recurring expenses like landscaping, pest control, or legal fees total [OTHER_EXPENSES?] dollars per month. Set aside [CAPEX_RESERVE:select:5%,7%,10%] of gross rent as a capital expenditure reserve for future roof, HVAC, and appliance replacements.

For the mortgage section, calculate the loan amount from the purchase price minus down payment. The interest rate is [INTEREST_RATE:number:2-12] percent on a [LOAN_TERM:select:15-year,20-year,25-year,30-year] fixed-rate mortgage. Show the monthly principal and interest payment, and break out annual debt service.

Now build the analysis spreadsheet with these sections. First, create an acquisition summary showing total cash needed to close including down payment, closing costs, and any immediate repairs estimated at [IMMEDIATE_REPAIRS?] dollars. Second, produce a monthly and annual income statement that flows from gross scheduled income through effective gross income, total operating expenses, net operating income, debt service, and finally net cash flow.

Third, calculate and display these investment metrics in a summary table: net operating income, cap rate (NOI divided by purchase price), cash-on-cash return (annual cash flow divided by total cash invested), monthly cash flow, gross rent multiplier, debt service coverage ratio, one percent rule test, break-even occupancy rate, total ROI including principal paydown, and operating expense ratio.

Fourth, create a [PROJECTION_YEARS:select:3-year,5-year,10-year] projection assuming annual rent growth of [RENT_GROWTH:select:0%,2%,3%,4%,5%] and expense growth of [EXPENSE_GROWTH:select:2%,3%,4%,5%]. Show projected cash flow, cumulative cash flow, equity buildup from principal paydown, and estimated property value using the initial cap rate for each year.

Fifth, include a deal evaluation section that scores the property against investment benchmarks: positive or negative cash flow, cap rate versus [TARGET_CAP_RATE:select:4%,5%,6%,7%,8%,10%], cash-on-cash return versus [TARGET_COC:select:6%,8%,10%,12%,15%], and DSCR above 1.2. Provide a clear buy, negotiate, or pass recommendation.

Format the entire output as a structured spreadsheet with clearly labeled rows, columns, and section headers that can be copied directly into Excel or Google Sheets.
