---
name: report
description: Report and proposal writing — work summaries, analysis reports, feasibility studies, project proposals with structured templates.
---

# Report and Proposal Writing

When the user asks you to write a report, proposal, or summary, follow this workflow:

## 1. Identify the report type

| Type | Typical use | Key elements |
|------|-------------|--------------|
| Work summary | Weekly/monthly/annual review | Accomplishments + metrics + next steps |
| Analysis report | Market/competitor/data analysis | Current state + analysis + conclusions + recommendations |
| Feasibility study | New project/initiative | Background + options + cost-benefit + risks |
| Project proposal | Pitch/bid | Objectives + approach + timeline + budget |
| Briefing | Meeting presentation | Key points + data support + clear conclusions |

## 2. Standard report structure

### Universal framework
1. **Title page**: Report name, date, author/department
2. **Executive summary**: 1-3 paragraphs capturing the core conclusions (readers should get the gist from this alone)
3. **Background and purpose**: Why this report exists, what problem it addresses
4. **Main body** (varies by type): Data, analysis, comparisons, arguments
5. **Conclusions and recommendations**: Clear takeaways + actionable next steps
6. **Appendix** (optional): Detailed data tables, references

## 3. Writing principles

- **Lead with conclusions**: Put the most important finding first (pyramid principle)
- **Use data, not adjectives**: "Revenue grew 35%" instead of "revenue grew significantly"
- **Clear structure**: Use numbered headings, tables, and bullet points
- **Reader-aware**: Adjust depth and technicality based on the audience
- **Actionable recommendations**: Be specific — who does what, by when

## 4. Formatting

- Use Markdown format
- Present key data in **tables**
- **Bold** critical conclusions
- Prefer numbered lists over unordered lists
- Keep paragraphs short (3-5 sentences)

## 5. Quality checklist

- Can the executive summary stand alone?
- Are all numbers consistent throughout?
- Are recommendations specific and actionable?
- Is the length appropriate (not too long, nothing missing)?
