Chat with your documents, emails, and scanned files — entirely on your own hardware. No API keys. No cloud. Nothing leaves your machine. Ever.
VaultMind combines document intelligence, vision AI, and agentic workflows — all running locally.
Drop in PDFs, Word docs, CSVs, Markdown — and ask questions across all of them. Sources are cited in every answer.
Scanned PDFs, photos, forms, handwritten notes — Qwen2.5-VL reads them page by page. No OCR preprocessing needed.
Ask VaultMind to "prepare for the Henderson deposition" — it plans, searches, creates documents, and stages emails for your review. Human-in-the-loop gate on all high-risk actions.
OAuth into Gmail and index your inbox locally. Connect Notion and your workspace syncs automatically. Nothing hits the cloud.
Point VaultMind at a folder. Any file dropped in — PDF, image, scanned doc — gets automatically indexed within seconds. Scanned files route to VLM automatically.
Every agent action is logged with full reasoning chain, tool parameters, and result. Approve or reject staged actions. Full audit history at /audit-log.
See exactly what's indexed, where it came from, and verify zero external data transmission. One-click deletion of any source.
Toggle Agent mode to combine your private vault with live web search. Vault-first, web as fallback — your private data always takes priority.
Conflict checks, matter management, deposition prep, time logging, and email drafting — all local, all privileged, all yours.
VaultMind routes every request to the right model automatically — vision, reasoning, or action.
Drag in PDFs, images, scanned docs, Obsidian vaults, or Apple Health exports. Connect Gmail and Notion. Point VaultMind at a watch folder — files are indexed automatically as they arrive.
Every file is analyzed before indexing. Scanned PDFs and images go to the VLM pipeline (Qwen2.5-VL). Text documents go to the SLM pipeline (fast pypdf extraction). Action commands trigger LAM agent mode.
All extracted text is chunked, embedded with nomic-embed-text, and stored in a local ChromaDB vector database. Nothing is sent to any cloud service.
Your question is embedded, the most relevant chunks are retrieved, and the local LLM generates an answer with source citations. Streaming response, sub-second retrieval.
Switch to agent mode and VaultMind can plan and execute multi-step tasks: create documents, extract deadlines, draft emails for review, log time. Every action is audited. High-risk actions require your approval before executing.
| VaultMind | ChatGPT / Claude | PrivateGPT | |
|---|---|---|---|
| 100% local — no cloud | ✓ | ✗ | ✓ |
| Scanned doc / image OCR via VLM | ✓ | ✓ | ✗ |
| Gmail + Notion sync | ✓ | ✗ | ✗ |
| Agentic task execution | ✓ | ✓ | ✗ |
| Human-in-the-loop gate | ✓ | ✗ | ✗ |
| Tamper-proof audit trail | ✓ | ✗ | ✗ |
| No API key needed | ✓ | ✗ | ✓ |
| One-command setup | ✓ | ✓ | ✗ |
| Free and open source | ✓ | ✗ | ✓ |
Free. Open source. Runs on your Mac or Linux machine in under 5 minutes.