# Existing Security Policies and Procedures

This document describes the current state of security policies at TechFlow Solutions.

## Current Policy Status

### Existing Policies

| Policy                | Status   | Last Updated    | Coverage |
| --------------------- | -------- | --------------- | -------- |
| Acceptable Use Policy | Draft    | Never finalized | Partial  |
| Password Policy       | Informal | N/A             | Minimal  |
| Data Classification   | None     | N/A             | None     |
| Incident Response     | Ad-hoc   | N/A             | None     |
| Access Control        | Informal | N/A             | Partial  |
| Remote Work           | Partial  | 6 months ago    | Partial  |
| BYOD Policy           | Draft    | Never finalized | None     |
| Vendor Management     | None     | N/A             | None     |
| Change Management     | None     | N/A             | None     |
| Backup and Recovery   | Partial  | 1 year ago      | Partial  |

## Policy Gaps Analysis

### Critical Gaps (Must Address)

1. **No Data Classification Policy**
   - Unknown what data requires protection
   - No handling procedures by data type
   - Compliance unclear for different data categories

2. **No Formal Access Control Policy**
   - Ad-hoc access grants
   - No review process
   - No termination procedures documented

3. **No Incident Response Policy**
   - No documented procedures
   - No communication plan
   - No escalation matrix

### Major Gaps (Should Address)

4. **No Vendor Security Policy**
   - No third-party assessment process
   - No contract security requirements
   - No ongoing monitoring

5. **No Change Management Policy**
   - No code review requirements
   - No deployment approval process
   - No rollback procedures

6. **No Backup Testing Policy**
   - Backups exist but not tested
   - No RTO/RPO documented
   - No recovery procedures tested

### Minor Gaps (Consider Addressing)

7. **Outdated Remote Work Policy**
   - Written before remote-first culture
   - Doesn't address current reality
   - Security requirements unclear

8. **Draft Policies Never Finalized**
   - Acceptable Use Policy: 80% complete, abandoned
   - BYOD Policy: 50% complete, abandoned

## Current Password Practices

### Observed Practices

| Aspect         | Current State    | Issue                     |
| -------------- | ---------------- | ------------------------- |
| Minimum Length | 8 characters     | Below best practice (12+) |
| Complexity     | Not enforced     | Weak passwords possible   |
| Rotation       | Not required     | No periodic changes       |
| Reuse          | Not monitored    | Credential reuse risk     |
| Storage        | Password manager | Good, but inconsistent    |
| 2FA            | Optional         | Not enforced              |

## Current Network Security

### Firewall Configuration

| Element               | Status      | Issue                     |
| --------------------- | ----------- | ------------------------- |
| External Firewall     | AWS default | Basic protection only     |
| Internal Segmentation | None        | Flat network              |
| VPN                   | Required    | Basic authentication only |
| Wi-Fi                 | WPA2        | Could be WPA3             |
| Guest Network         | None        | Segregation needed        |

### Endpoint Security

| Element          | Status                  | Issue                   |
| ---------------- | ----------------------- | ----------------------- |
| Antivirus        | Personal responsibility | Inconsistent            |
| EDR              | None                    | No detection capability |
| Patch Management | Manual                  | Delayed updates         |
| Disk Encryption  | Partial                 | Not all devices         |

## Current Data Protection

### Data at Rest

| Data Type         | Encryption     | Issue                  |
| ----------------- | -------------- | ---------------------- |
| Database          | AWS encryption | Good                   |
| Backups           | AWS encryption | Good                   |
| Files             | None           | Sensitive data exposed |
| Backups (offline) | None           | No encryption          |

### Data in Transit

| Element          | Encryption    | Issue                  |
| ---------------- | ------------- | ---------------------- |
| HTTPS            | TLS 1.2+      | Good                   |
| API              | TLS           | Good                   |
| Email            | None          | Sensitive data exposed |
| Internal traffic | Not encrypted | Vulnerable             |

## Compliance Mapping

### SOC 2 Requirements

| Trust Service        | Current State | Gap         |
| -------------------- | ------------- | ----------- |
| Security             | Partial       | Significant |
| Availability         | Partial       | Moderate    |
| Processing Integrity | Partial       | Moderate    |
| Confidentiality      | Poor          | Significant |
| Privacy              | Poor          | Significant |

### Insurance Requirements

| Requirement            | Status   | Deadline  |
| ---------------------- | -------- | --------- |
| MFA Implementation     | Not done | 60 days   |
| Annual Pen Test        | Overdue  | Immediate |
| Security Training      | Not done | 90 days   |
| Access Reviews         | Not done | 30 days   |
| Incident Response Plan | Not done | 45 days   |

## Recommended Policy Priority

### Immediate (0-30 days)

1. Incident Response Policy
2. Access Control Policy
3. Data Classification Policy

### Short-term (30-90 days)

4. Acceptable Use Policy (finalize)
5. Vendor Security Policy
6. Change Management Policy

### Medium-term (90-180 days)

7. Remote Work Policy (update)
8. Backup Testing Policy
9. BYOD Policy (finalize)

## Policy Development Resources

### Templates Available

- NIST Cybersecurity Framework templates
- CIS Controls implementation guides
- SANS policy templates
- AWS security policy examples

### External Help Needed

- Legal review for compliance implications
- Insurance broker for requirements confirmation
- External consultant for SOC 2 preparation

## Next Steps

1. Prioritize policy development based on compliance requirements
2. Assign policy owners for each critical policy
3. Set review cycles for all policies
4. Implement policy management system
5. Train employees on new policies
