---
artifact_id: A24
name: Closure and Benefits Transition Record
template_version: 1.0.0
status: Template · Active
category: Closing
authority: "PMBOK8 Guide §2.1.6.5 Close Project or Phase; Governance Performance Domain §2.1"
source_type: synthesis
file_path: artifacts/closure/A24-closure-and-benefits-transition-record-template.md
---

**Artifact ID:** A24  
**Name:** Closure and Benefits Transition Record  
**Template Version:** 1.0.0  
**Status:** Template · Active  
**Authority:** PMBOK8 Guide §2.1.6.5 Close Project or Phase; Governance Performance Domain §2.1; Delivery Performance Domain §2.2  
**Owner:** Project Manager and Business Owner (jointly)  

> **Usage Note:** Complete this record at project closure or at any phase gate where formal acceptance and handoff are required. For early termination, adapt Sections 3 and 4 to reflect the termination decision. This is the single closure authorization record — acceptance sign-off, benefit handoff, and resource release are all captured here. A27 (Project Closure Record / Team Health and Development) handles team retrospective and lessons — A24 handles governance closure. Sign this record after all sections are complete and sponsor approval is obtained.

---

## Section 1 — Record Header

| Field | Value |
|---|---|
| Project Name | [FIELD: full project name] |
| Project ID | [FIELD: unique project identifier] |
| Closure Type | [FIELD: select from Planned Completion / Phase Gate / Early Termination] |
| PM Name | [FIELD: name of the project manager] |
| Business Owner | [FIELD: name of the business owner] |
| Closure Date (Actual or Target) | [FIELD: actual or target closure date] |
| Record Version | [FIELD: version number of this record, e.g., 1.0] |
| Linked Artifacts | A02 · A16 · A17 · A19 · A30 · A31 |

---

## Section 2 — Deliverable Acceptance

Record acceptance of all project deliverables. Every deliverable must be formally accepted or explicitly handed over as incomplete with documented disposition.

> **Acceptance Status values:** Accepted / Conditionally Accepted / Rejected / In Progress — with disposition

| Deliverable ID | Deliverable Name | Acceptance Status | Accepted By | Acceptance Date | Notes / Conditions |
|---|---|---|---|---|---|
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |
| [FIELD: ID] | [FIELD: deliverable name] | [FIELD: select from Accepted / Conditionally Accepted / Rejected / In Progress — with disposition] | [FIELD: name and role of accepting party] | [FIELD: date] | [FIELD: conditions, exceptions, or disposition notes] |

---

## Section 3 — Benefits Transition

Transfer ownership of each benefit stream to the named post-project benefits owner. Reference A02 for baseline benefit definitions.

> **Realization Status values:** Not Started / In Progress / Partially Realized / Fully Realized

| Benefit ID (from A02) | Benefit Name | Current Realization Status | Benefits Owner (post-project) | Handoff Date | Post-Project Tracking Plan | Governance Authority |
|---|---|---|---|---|---|---|
| [FIELD: benefit ID] | [FIELD: benefit name] | [FIELD: select from Not Started / In Progress / Partially Realized / Fully Realized] | [FIELD: named individual responsible post-project] | [FIELD: date] | [FIELD: how and when benefit will be tracked after closure] | [FIELD: governance body or role with oversight authority] |
| [FIELD: benefit ID] | [FIELD: benefit name] | [FIELD: select from Not Started / In Progress / Partially Realized / Fully Realized] | [FIELD: named individual responsible post-project] | [FIELD: date] | [FIELD: how and when benefit will be tracked after closure] | [FIELD: governance body or role with oversight authority] |
| [FIELD: benefit ID] | [FIELD: benefit name] | [FIELD: select from Not Started / In Progress / Partially Realized / Fully Realized] | [FIELD: named individual responsible post-project] | [FIELD: date] | [FIELD: how and when benefit will be tracked after closure] | [FIELD: governance body or role with oversight authority] |
| [FIELD: benefit ID] | [FIELD: benefit name] | [FIELD: select from Not Started / In Progress / Partially Realized / Fully Realized] | [FIELD: named individual responsible post-project] | [FIELD: date] | [FIELD: how and when benefit will be tracked after closure] | [FIELD: governance body or role with oversight authority] |
| [FIELD: benefit ID] | [FIELD: benefit name] | [FIELD: select from Not Started / In Progress / Partially Realized / Fully Realized] | [FIELD: named individual responsible post-project] | [FIELD: date] | [FIELD: how and when benefit will be tracked after closure] | [FIELD: governance body or role with oversight authority] |

**Note:** Benefits realization follow-up after closure is tracked in A02 — not here. A24 records the handoff decision and transfers ownership.

---

## Section 4 — Residual Risks and Obligations

Document outstanding risks, warranties, SLAs, or contractual obligations transferred to operations.

> **Type values:** Risk / Warranty / SLA / Contractual Obligation / Regulatory Obligation

| ID | Type | Description | Transferred To (role / team) | Transfer Date | Monitoring Responsibility |
|---|---|---|---|---|---|
| [FIELD: ID] | [FIELD: select from Risk / Warranty / SLA / Contractual Obligation / Regulatory Obligation] | [FIELD: description of the residual risk or obligation] | [FIELD: role or team receiving the transfer] | [FIELD: date] | [FIELD: who monitors and how frequently] |
| [FIELD: ID] | [FIELD: select from Risk / Warranty / SLA / Contractual Obligation / Regulatory Obligation] | [FIELD: description of the residual risk or obligation] | [FIELD: role or team receiving the transfer] | [FIELD: date] | [FIELD: who monitors and how frequently] |
| [FIELD: ID] | [FIELD: select from Risk / Warranty / SLA / Contractual Obligation / Regulatory Obligation] | [FIELD: description of the residual risk or obligation] | [FIELD: role or team receiving the transfer] | [FIELD: date] | [FIELD: who monitors and how frequently] |
| [FIELD: ID] | [FIELD: select from Risk / Warranty / SLA / Contractual Obligation / Regulatory Obligation] | [FIELD: description of the residual risk or obligation] | [FIELD: role or team receiving the transfer] | [FIELD: date] | [FIELD: who monitors and how frequently] |

---

## Section 5 — Resource Release

> **Type values:** Internal Staff / Contractor / Vendor / Equipment / System / Facility

| Resource / Team Member | Type | Release Date | Reassignment / Next Assignment | Approved By |
|---|---|---|---|---|
| [FIELD: resource or team member name] | [FIELD: select from Internal Staff / Contractor / Vendor / Equipment / System / Facility] | [FIELD: date] | [FIELD: next assignment, role, or disposition] | [FIELD: name and role of approving authority] |
| [FIELD: resource or team member name] | [FIELD: select from Internal Staff / Contractor / Vendor / Equipment / System / Facility] | [FIELD: date] | [FIELD: next assignment, role, or disposition] | [FIELD: name and role of approving authority] |
| [FIELD: resource or team member name] | [FIELD: select from Internal Staff / Contractor / Vendor / Equipment / System / Facility] | [FIELD: date] | [FIELD: next assignment, role, or disposition] | [FIELD: name and role of approving authority] |
| [FIELD: resource or team member name] | [FIELD: select from Internal Staff / Contractor / Vendor / Equipment / System / Facility] | [FIELD: date] | [FIELD: next assignment, role, or disposition] | [FIELD: name and role of approving authority] |
| [FIELD: resource or team member name] | [FIELD: select from Internal Staff / Contractor / Vendor / Equipment / System / Facility] | [FIELD: date] | [FIELD: next assignment, role, or disposition] | [FIELD: name and role of approving authority] |

---

## Section 6 — Financial Close

| Field | Value |
|---|---|
| Final Project Cost (from A16) | [FIELD: final actual cost at project closure] |
| Approved Budget (from A16) | [FIELD: total approved budget at authorization] |
| Final Variance | [FIELD: difference between approved budget and final cost, with sign] |
| Contingency Reserve Released | [FIELD: amount of contingency reserve returned or remaining at closure] |
| Management Reserve Released | [FIELD: amount of management reserve returned or remaining at closure] |
| Financial Accounts Closed By | [FIELD: name and role of individual who closed project accounts] |
| Account Closure Date | [FIELD: date financial accounts were formally closed] |
| Audit Preparation Note | [FIELD: any outstanding audit requirements, documentation location, or audit contacts] |

---

## Section 7 — Records and Archive Disposition

**Reference:** Link to A34 (Information Retention and Records Control Record) for detailed retention schedules.

| Record Type | Location / Repository | Retention Period | Access Rules | Disposal Method |
|---|---|---|---|---|
| [FIELD: type of record, e.g., contracts, risk register, communications] | [FIELD: system name, folder path, or physical location] | [FIELD: retention period per policy or regulation] | [FIELD: who may access; classification or restriction level] | [FIELD: disposal method and authority at end of retention period] |
| [FIELD: type of record] | [FIELD: location] | [FIELD: retention period] | [FIELD: access rules] | [FIELD: disposal method] |
| [FIELD: type of record] | [FIELD: location] | [FIELD: retention period] | [FIELD: access rules] | [FIELD: disposal method] |
| [FIELD: type of record] | [FIELD: location] | [FIELD: retention period] | [FIELD: access rules] | [FIELD: disposal method] |

---

## Section 8 — Lessons Learned Reference

| Field | Value |
|---|---|
| A30 Reference (Knowledge and Lessons Management Record) | [FIELD: record ID or document location] |
| Key Lessons Summary | [FIELD: brief narrative of the most significant lessons — detail is in A30] |
| Recommended Follow-up | [FIELD: any lessons requiring organization-level action beyond this project] |

---

## Section 9 — Closure Authorization

| Field | Value |
|---|---|
| Authorized By | [FIELD: sponsor name] |
| Role | [FIELD: sponsor / business owner / governance body] |
| Authorization Date | [FIELD: date of formal closure authorization] |
| Signature Reference | [FIELD: signature, digital approval reference, or approval record location] |
| Conditions of Closure | [FIELD: any conditions or outstanding items to be resolved post-closure] |

---

## Section 10 — Review and Update Log

| Version | Date | Updated By | Change Description |
|---|---|---|---|
| [FIELD: version number] | [FIELD: date] | [FIELD: name and role] | [FIELD: summary of changes made] |
| [FIELD: version number] | [FIELD: date] | [FIELD: name and role] | [FIELD: summary of changes made] |

---

**Change Log**

| Version | Date | Event | Notes |
|---|---|---|---|
| 1.0.0 | 2026-05-31 | Phase B2 Batch 3 | Initial template |

---

*Template for: A24 — Closure and Benefits Transition Record*  
*Authority: PMBOK8 Guide §2.1.6.5 Close Project or Phase; Governance Performance Domain §2.1*  
*See definition file: `artifacts/closure/A24-closure-and-benefits-transition-record.md`*
