---
artifact_id: A10
name: Communications Management Plan
template_version: 1.0.0
status: Template · Active
category: Communications Planning
authority: "PMBOK8 Guide §2.5 Stakeholders Performance Domain; Table 2-1 Plan Communications Management"
source_type: PMI-derived
file_path: artifacts/stakeholders-communications/A10-communications-management-plan-template.md
---

# A10 — Communications Management Plan Template

**Artifact ID:** A10  
**Artifact Name:** Communications Management Plan  
**Template Version:** 1.0.0  
**Status:** Template · Active  
**Authority:** PMBOK8 Guide §2.5 Stakeholders Performance Domain; Table 2-1 Plan Communications Management  
**Source Type:** PMI-derived  
**File Path:** `artifacts/stakeholders-communications/A10-communications-management-plan-template.md`

> **Usage note:** Create this plan after stakeholders have been identified in A07. Communications needs trace directly to stakeholder groups — every stakeholder group in A07 must have at least one communication item here. A28 (Communications and Reporting Record) is the living execution companion — this plan defines what A28 should contain and when. Update this plan when key stakeholders change roles, the communications approach proves ineffective, or phase transition changes governance information needs.

---

## Section 1 — Project Reference

| Field | Value |
|---|---|
| **Project Name** | [FIELD: Project name] |
| **Project ID** | [FIELD: Project ID] |
| **Communications Plan Owner** | [FIELD: PM / Communications Lead name] |
| **Record Version** | [FIELD: e.g. 1.0] |
| **Last Updated** | [FIELD: YYYY-MM-DD] |
| **Status** | [FIELD: select from Draft / Approved / Active] |
| **Linked Artifacts** | A07 · A14 · A17 · A28 |

---

## Section 2 — Stakeholder Communications Needs

Derived from A07 — Stakeholder Register. Map every stakeholder group to their information needs.

| Stakeholder ID (from A07) | Stakeholder / Group | Information Needed | Frequency Need | Format Preference | Sensitivity Level |
|---|---|---|---|---|---|
| [FIELD: e.g. S01] | [FIELD: Name or group] | [FIELD: What information this stakeholder requires] | [FIELD: e.g. Weekly / Monthly / On-demand] | [FIELD: e.g. Written report / Dashboard / Meeting] | [FIELD: Public / Internal / Confidential / Restricted] |
| [FIELD: e.g. S02] | [FIELD: Name or group] | [FIELD: What information this stakeholder requires] | [FIELD: e.g. Weekly / Monthly / On-demand] | [FIELD: e.g. Written report / Dashboard / Meeting] | [FIELD: Public / Internal / Confidential / Restricted] |
| [FIELD: e.g. S03] | [FIELD: Name or group] | [FIELD: What information this stakeholder requires] | [FIELD: e.g. Weekly / Monthly / On-demand] | [FIELD: e.g. Written report / Dashboard / Meeting] | [FIELD: Public / Internal / Confidential / Restricted] |
| [FIELD: e.g. S04] | [FIELD: Name or group] | [FIELD: What information this stakeholder requires] | [FIELD: e.g. Weekly / Monthly / On-demand] | [FIELD: e.g. Written report / Dashboard / Meeting] | [FIELD: Public / Internal / Confidential / Restricted] |
| [FIELD: e.g. S05] | [FIELD: Name or group] | [FIELD: What information this stakeholder requires] | [FIELD: e.g. Weekly / Monthly / On-demand] | [FIELD: e.g. Written report / Dashboard / Meeting] | [FIELD: Public / Internal / Confidential / Restricted] |

---

## Section 3 — Communication Item Register

| Item ID | Communication Name | Purpose | Audience (A07 IDs) | Frequency | Format | Channel | Owner | Review / Approval Required |
|---|---|---|---|---|---|---|---|---|
| C01 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S01, S03] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C02 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S01, S02] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C03 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S02, S04] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C04 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: All] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C05 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S01] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C06 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S03, S05] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C07 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S02, S03] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |
| C08 | [FIELD: Communication name] | [FIELD: Purpose] | [FIELD: e.g. S04, S05] | [FIELD: Daily / Weekly / Monthly / Event-triggered] | [FIELD: Written Report / Verbal Update / Dashboard / Meeting / Email / Presentation] | [FIELD: Email / SharePoint / Zoom / Teams / Portal] | [FIELD: Role name] | [FIELD: Yes — by [role] / No] |

---

## Section 4 — Sender and Receiver Responsibilities

| Communication Item ID | Sender (role) | Receiver(s) | Distribution List Owner | Feedback Expected? |
|---|---|---|---|---|
| [FIELD: e.g. C01] | [FIELD: Role responsible for sending] | [FIELD: Role(s) or group(s) receiving] | [FIELD: Role who maintains the distribution list] | [FIELD: Yes / No — describe if yes] |
| [FIELD: e.g. C02] | [FIELD: Role responsible for sending] | [FIELD: Role(s) or group(s) receiving] | [FIELD: Role who maintains the distribution list] | [FIELD: Yes / No — describe if yes] |
| [FIELD: e.g. C03] | [FIELD: Role responsible for sending] | [FIELD: Role(s) or group(s) receiving] | [FIELD: Role who maintains the distribution list] | [FIELD: Yes / No — describe if yes] |
| [FIELD: e.g. C04] | [FIELD: Role responsible for sending] | [FIELD: Role(s) or group(s) receiving] | [FIELD: Role who maintains the distribution list] | [FIELD: Yes / No — describe if yes] |
| [FIELD: e.g. C05] | [FIELD: Role responsible for sending] | [FIELD: Role(s) or group(s) receiving] | [FIELD: Role who maintains the distribution list] | [FIELD: Yes / No — describe if yes] |

---

## Section 5 — Communication Channels and Tools

| Channel / Tool | Purpose | Access / URL | Owner | Approved for Sensitive Content? |
|---|---|---|---|---|
| [FIELD: e.g. Email] | [FIELD: Purpose] | [FIELD: Access instructions or URL] | [FIELD: Role or team] | [FIELD: Yes / No] |
| [FIELD: e.g. SharePoint] | [FIELD: Purpose] | [FIELD: Access instructions or URL] | [FIELD: Role or team] | [FIELD: Yes / No] |
| [FIELD: e.g. Zoom / Teams] | [FIELD: Purpose] | [FIELD: Access instructions or URL] | [FIELD: Role or team] | [FIELD: Yes / No] |
| [FIELD: e.g. Project Portal / Dashboard] | [FIELD: Purpose] | [FIELD: Access instructions or URL] | [FIELD: Role or team] | [FIELD: Yes / No] |

---

## Section 6 — Escalation Communications

| Escalation Trigger | Communication Type | Escalation Recipient | Timeframe | Owner | Format |
|---|---|---|---|---|---|
| [FIELD: e.g. Performance variance exceeds threshold] | [FIELD: Formal written / Verbal briefing] | [FIELD: Role or group] | [FIELD: e.g. Within 24 hours] | [FIELD: Role] | [FIELD: Written Report / Email / Meeting] |
| [FIELD: e.g. Risk escalation — threat exceeds risk appetite] | [FIELD: Formal written / Verbal briefing] | [FIELD: Role or group] | [FIELD: e.g. Within 48 hours] | [FIELD: Role] | [FIELD: Written Report / Email / Meeting] |
| [FIELD: e.g. Change request requiring sponsor approval] | [FIELD: Formal written / Verbal briefing] | [FIELD: Role or group] | [FIELD: e.g. Same business day] | [FIELD: Role] | [FIELD: Written Report / Email / Meeting] |
| [FIELD: e.g. Project delay — milestone missed or at risk] | [FIELD: Formal written / Verbal briefing] | [FIELD: Role or group] | [FIELD: e.g. Within 24 hours] | [FIELD: Role] | [FIELD: Written Report / Email / Meeting] |

---

## Section 7 — Sensitive Information Handling Rules

| Field | Value |
|---|---|
| **Sensitive Information Definition** | [FIELD: what constitutes sensitive information on this project] |
| **Approved Distribution Channels** | [FIELD: which channels are approved for sensitive content] |
| **Access Control Rules** | [FIELD: who can access sensitive communications] |
| **Labeling Convention** | [FIELD: how sensitive documents are labeled] |
| **Retention and Disposal** | [FIELD: how sensitive communications are retained and disposed] |

---

## Section 8 — Communication Feedback Mechanism

| Mechanism | Frequency | Owner | Action on Feedback |
|---|---|---|---|
| [FIELD: e.g. Stakeholder feedback survey] | [FIELD: Quarterly / After each phase gate] | [FIELD: Role] | [FIELD: How feedback is reviewed and acted upon] |
| [FIELD: e.g. Communications effectiveness review in lessons learned] | [FIELD: At phase closure] | [FIELD: Role] | [FIELD: How feedback is reviewed] |
| [FIELD: e.g. Ad hoc feedback from stakeholders] | [FIELD: Ongoing / As received] | [FIELD: Role] | [FIELD: How feedback is reviewed] |

---

## Section 9 — Review and Update Log

| Date | Updated By | Trigger | Key Changes |
|---|---|---|---|
| [FIELD: YYYY-MM-DD] | [FIELD: Name] | [FIELD: Trigger] | [FIELD: What changed] |

---

## Change Log

| Version | Date | Author | Change Description |
|---|---|---|---|
| 1.0.0 | 2026-05-31 | Phase B2 Batch 3 | Initial template |
| 1.0.1 | 2026-06-01 | Phase 0 cleanup | Migrated from artifacts/communications/ to artifacts/stakeholders-communications/ (P0-0I) |

---

*Template for: A10 — Communications Management Plan*  
*Authority: PMBOK8 Guide §2.5; Table 2-1 Plan Communications Management*  
*See definition file: `artifacts/stakeholders-communications/A10-communications-management-plan.md`*
