---
ref_id: PR41
ref_type: Process
ref_name: "Control Procurements"
version: "1.0.0"
status: Active
pmbok8_source: "PMBOK8 Guide §2.8"
companion_ref_shortcode: PG-APG-12.3
related_skills:
  - SKL-05-05
related_artifacts:
  - A11
  - A31
  - A33
file_path: "reference/processes/PR41-control-procurements.md"
---

# PR41 — Control Procurements

**Ref ID:** PR41
**Type:** Process
**PMBOK8 Source:** §2.8
**Version:** 1.0.0

---

## Definition

Control Procurements is the process of managing procurement relationships, monitoring contract performance, making appropriate modifications and agreements, and closing out contracts.

## Key Characteristics

- **Contract Enforcement:** Monitors and ensures that both the buyer and seller perform according to the legal terms of the agreement.
- **Supplier Performance Evaluation:** Regularly reviews supplier deliverables, schedules, and costs against contract baselines.
- **Change and Claim Management:** Processes contract modifications, disputes, and constructive changes through a structured change control system.
- **Financial Control:** Verifies supplier invoices, processes payments, and monitors total procurement financial exposure.
- **Contract Closeout:** Formally closes out completed or terminated agreements, archiving procurement documentation and capturing lessons learned.

## PMBOK 8 Context

Under PMBOK 8, Control Procurements resides primarily in the **Delivery Performance Domain** and links directly to **Resources** and **Governance**. Procurement management ensures that external suppliers deliver work that meets quality standards and aligns with the project timeline. Disputes, changes, and financial claims must be managed through formal governance structures to protect organizational assets.

## Inputs

| Input | Description | Source |
|---|---|---|
| Procurement Plan | Outlines how procurements will be managed, structured, and closed. | A11 Procurement Management Plan |
| Procurement Documents | Contracts, purchase orders, statements of work (SOW), and bidding documents. | PR26 Plan Procurement |
| Agreements | Formal signed contracts and legal agreements with third-party suppliers. | Legal / Procurement Sourcing |
| Work Performance Data | Actual vendor progress, quality metrics, and invoiced costs. | PR28 Direct and Manage Work |
| Approved Change Requests | Formally approved modifications to contracts, SOWs, or specifications. | PR31 Integrated Change Control |

## Outputs

| Output | Description | Destination |
|---|---|---|
| Closed Procurements | Formally signed-off and finalized supplier contracts and completion notices. | A31 Procurement Management Record |
| Work Performance Info | Analysis of vendor performance, schedule variances, and cost forecasts. | PR30 Monitor and Control Work |
| Claims Decisions | Official resolutions, claims updates, or legal dispute documentations. | A33 Supplier Claims Record |
| Change Requests | Requested modifications to contract scopes, pricing, or schedules. | PR31 Integrated Change Control |

## Tools and Techniques

- **Expert Judgment:** Advice on legal contract terms, regional procurement laws, and dispute resolution.
- **Claims Administration:** Processing, analyzing, and negotiating contested changes and supplier disputes.
- **Performance Reviews:** Structured vendor meetings to review quality, timeline, and financial metrics against the SOW.
- **Data Analysis:** Earned value analysis, trend analysis, and inspections to verify deliverable quality and completeness.
- **Audits:** Formal reviews of procurement procedures, financial accounts, and compliance structures.

## Cross-References

| Related Item | Type | Relationship |
|---|---|---|
| A11 | Artifact | Procurement governance plan component in the PMP |
| A31 | Artifact | Procurement and Supplier Management Record updated by contract performance reviews |
| A33 | Artifact | Supplier change, claim, and compliance record updated by claims administration |
| PR26 | Process | Establishes the procurement management plan and bidding frameworks |
| PR31 | Process | Integrates procurement changes into the project management plan |

## Practitioner Notes

Practitioners executing this process should seek answers to the following vital questions:
1. Are both the project team and the supplier performing in full compliance with the legal terms of the signed agreement?
2. How are supplier performance metrics (schedule, cost, quality) being measured and reported to stakeholders?
3. What is the status of any contract disputes, supplier claims, or constructive changes?
4. Are supplier invoices being validated against actual completed work prior to payment approval?
5. Has the contract closeout checklist been completed, and have all lessons learned been captured?

## Change Log

| Version | Date | Description | Author |
|---|---|---|---|
| 1.0.0 | 2026-06-02 | Initial release in canonical REF format | PMO Director |

---

*Authority: PMBOK8 Guide §2.8; Process Groups Practice Guide §12.3*
