# Expense Report Submission Guide

Quick Reference for Contoso Employees

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## Eligible Expenses

### ✅ APPROVED Categories

**Travel**
- Airfare (economy class)
- Hotel accommodations
- Ground transportation (taxi, rideshare, rental car)
- Mileage reimbursement: $0.67 per mile

**Meals**
- Business meals with clients/vendors
- Meals during business travel
- Daily limits: Breakfast $15, Lunch $25, Dinner $40

**Office Supplies**
- Work-related supplies under $100
- Items over $100 need manager approval

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## Submission Process

### Step 1: Access System
- Go to: concur.contoso.com
- Log in with company credentials

### Step 2: Create Report
- Click "Create New Report"
- Enter report name and date range
- Select business purpose

### Step 3: Add Expenses
- Click "Add Expense"
- Select expense type
- Enter date and amount
- Upload receipt (required for expenses over $25)
- Add business purpose

### Step 4: Submit
- Review all expenses
- Ensure receipts attached
- Click "Submit for Approval"

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## Required Documentation

**Receipt Requirements:**
- Receipts over $25 required
- All lodging and airfare
- Must show: vendor name, date, itemized list, amount

**Missing Receipt:**
- Complete Missing Receipt Form
- Manager approval required
- Limited to 3 per year, max $75 each

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## Approval Timeline

1. **Manager Review** - 3 business days
2. **Finance Review** - 2 business days (reports over $1,000)
3. **Reimbursement** - Within 2 weeks of approval

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## Common Issues

**Receipt Upload Fails:**
- Reduce file size
- Use JPEG or PDF
- Try Concur mobile app

**Over Daily Limit:**
- Request manager exception
- Split expenses if multiple attendees

**Late Submission (over 30 days):**
- Submit with explanation
- Requires VP approval

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## Contact Information

**Expense Questions:**
- Email: expenses@contoso.com
- Phone: (555) 123-4570

**Concur Support:**
- Email: concur-help@contoso.com
- Phone: (555) 123-4580

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## Tips for Faster Reimbursement

✅ **DO:**
- Submit reports weekly
- Photograph receipts immediately
- Use mobile app
- Set up direct deposit
- Provide clear business purpose

❌ **DON'T:**
- Wait until month-end
- Mix personal/business expenses
- Submit without receipts
- Exceed limits without approval

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Last Updated: January 2026
