Remote Work Policy - Contoso Corporation

Effective Date: January 1, 2026

========================================
ELIGIBILITY
========================================

Eligible Employees:
- Must have been employed for at least 6 months
- Must have satisfactory performance reviews
- Position must be suitable for remote work
- Must have reliable internet connection (minimum 25 Mbps)

========================================
REMOTE WORK ARRANGEMENTS
========================================

Full-Time Remote:
- Work from home 5 days per week
- Requires manager and HR approval
- Must attend quarterly in-person meetings
- Subject to annual review

Hybrid Schedule:
- Combination of office and remote work
- Minimum 2 days per week in office recommended
- Must be available during core hours (9 AM - 3 PM local time)

========================================
WORK HOURS AND AVAILABILITY
========================================

Core Hours:
All remote employees must be available during:
- Monday-Friday: 9:00 AM - 3:00 PM (employee's local time zone)
- Must attend all scheduled meetings
- Respond to emails within 4 hours during core hours
- Answer calls/messages on Teams within 30 minutes

========================================
EQUIPMENT AND TECHNOLOGY
========================================

Company-Provided Equipment:
- Laptop computer
- Monitor (if needed)
- Docking station
- Headset for video calls
- VPN access credentials

Employee Responsibilities:
- Maintain secure home office environment
- Protect company equipment from damage or theft
- Use company-approved software only
- Ensure adequate internet connectivity

========================================
COMMUNICATION EXPECTATIONS
========================================

Required Tools:
- Microsoft Teams (primary communication)
- Outlook email
- SharePoint for document sharing

Daily Communication:
- Start of day message to team/manager
- Active presence on Teams during work hours
- Respond to messages promptly
- End of day status update

Meetings:
- Camera on for all video meetings
- Professional appearance and background
- Be on time (join 2 minutes early)

========================================
HOME OFFICE REQUIREMENTS
========================================

Workspace Standards:
- Dedicated workspace separate from living areas
- Ergonomic chair and proper desk height
- Adequate lighting
- Quiet environment for calls

Expenses:
Company will reimburse:
- Internet costs (up to $50/month with receipts)
- One-time home office setup (up to $500)

========================================
SECURITY AND CONFIDENTIALITY
========================================

Data Protection:
- Use VPN for all company network access
- Lock computer when stepping away
- No public Wi-Fi without VPN
- Report security incidents immediately

Password Management:
- Change passwords every 90 days
- Use multi-factor authentication
- Never share credentials

========================================
QUESTIONS AND SUPPORT
========================================

Policy Questions: hr@contoso.com or (555) 123-4567
Technical Issues: itsupport@contoso.com or (555) 123-4580

Last Updated: January 2026
